Whether you are self-employed or drive for a company, Taxi-Flow keeps your records day by day: trips, expenses, taxes and reports, with no sheet to lose.
A day of taxi work mixes several realities: the regular metered trip, the medical trip, the trip to the airport, and the tips on top. Taxi-Flow puts each piece of income in its category: regular trip, taxi trip, medical trip, airport trip, tip or other income. At the end of a period, you see where your money really comes from, instead of a single mixed total.
Fuel, car insurance, SAAQ fees, garage and repairs, tires and maintenance, oil changes, washing, parking, phone: Taxi-Flow offers 16 expense categories designed for the job. Recurring expenses can be created automatically, and a scanned invoice arrives as a pre-filled expense thanks to automatic OCR reading: the amount, taxes, supplier and category are picked up, you approve it and it is saved.
GST at 5% and QST at 9.975% are calculated automatically on your expenses, and reports show the GST and QST totals payable. No more recalculating by hand at the end of the quarter. To understand the general framework, read our guide to GST and QST for taxi drivers and our guide to deductible expenses for drivers.
Reports cover the day, the month, 3 months and the year: income, expenses, net balance and detail by category. They export as an accountant-ready PDF report, ready to send. For the full picture of the tool, browse all of Taxi-Flow's features in detail.
For metered trips, Taxi-Flow includes a taximeter at the rates of the Commission des transports du Québec: day and night preloaded (a $4.10 flag fall and $2.05 per kilometre in the daytime; $4.70 and $2.35 at night, with a $1.05 levy per trip), automatic switching based on the start time, and one-tap extras, including the wheelchair at $25. At closing, the customer gets a PDF receipt and the trip total lands directly in your bookkeeping, while the trip log keeps the detail, exportable to CSV. See the full feature list.
Before departure, the app guides a round of 23 inspection points. Each defect is classed as minor, to be repaired within 48 hours, or major, in which case the vehicle must not be driven. History is kept with a calendar and can be exported as a PDF. The Quebec framework of the regulation respecting taxi transport services, including its section 33, is cited as a reference point, with no promise of guaranteed compliance. Details in the complete guide to the safety inspection round.
If a collision happens, the step by step guided joint report helps you record everything: 911 emergency button, GPS location sharing, the other driver's documents scanned, photos of the damage, a sketch drawn in the app, signatures from both drivers and a full PDF. See the guide to the joint accident report in Quebec.
Do you drive in paratransit or rideshare instead? The pages dedicated to paratransit in Quebec and to Uber and rideshare drivers describe what changes for you. Hesitating between paper, a spreadsheet and the app? Take a look at the honest comparison of paper sheets, Excel and Taxi-Flow, then at the pricing and the free 14 day trial.
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